Architectural Project Coordinator

Job Title: Architectural Project Coordinator
Job Status: Exempt
Grade Level: TBD
Reports to: Architectural Sales Manager

Job Summary:
The Architectural Project Coordinator’s primary function will be to prepare accurate estimates, bids, submittals, and process orders for projects, and completes daily divisional administrative duties. The successful candidate will support the team’s projects ensuring quality, scheduling, billing, quote follow-up, project tracking, new order processing, data base entry, safety and customer satisfaction is achieved.
The ideal candidate will be comfortable interacting with a variety of personalities and be an excellent communicator. Candidates should possess a proactive mindset while being task and detail orientated. Outstanding organizational skills and the ability to work under tight time constraints is a must.

Essential Functions
• Prepares accurate estimates, bids, submittals, and processes orders for projects by gathering information, analyzing important metrics, and conducting regular risk assessments.
• Provides administrative support to the Architectural team.
• Populates job information sheets and submits for approval.
• Data enters invoice instruction sheets for each job into INFOR.
• Maintains accurate records in the CRM database, INFOR, and Foundation for all jobs.
• Research proposals, blueprints, and any related documents to perform take-offs which includes, identifying labor,
material, costs, and time requirements.
• Provides detailed reports to management as needed.
• Works closely with other internal departments for support and to help build the brand.
• Possesses in depth product and manufacturer knowledge.
• All other duties as assigned.

Competencies or Experience Requirements
• Industry knowledge preferred.
• Technical aptitude preferred.
• Ability to work independently and exercise sound judgment.
• Driven, reliable, self- managed individual with excessive attention to detail.
• Dedication to providing great customer service and customer relationship management.
• Ability to problem solve and adapt to meet the needs of our customers and team in a timely manner.
• Ability to manage multiple projects at a time and meet tight deadlines.
• Excellent computer skills and proficiency with Microsoft Office.
• Excellent written and verbal communication skills.
• Superior organizational skills.
• Ability to work in a team environment.

Physical Requirements
• Ability to lift up to 20lbs without assistance.
• Must be able to stand and/or sit for several hours at a time.
• Ability to work in hot, cold and/or loud environments effectively.
• Ability to squat, kneel, lift, push and bend.
Education Requirements Bachelor’s degree or equivalent work experience.

Travel is not required for this position.

Additional Considerations
Air Control Products, Inc. culture and values are part of what makes the company successful and a great place to work. Candidates will be considered in terms of their consistency with culture and values. Air Control Products, Inc. is a rapidly growing company; flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced work environment with many crucial deadlines.

The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. All team members may be required to perform duties outside of their normal responsibilities from time to time, as needed.